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IMMIGRATION AND ETHNIC HISTORY SOCIETY
BY-LAWS Adopted: 8 April 1989 ARTICLE I: NAME, OFFICE Sec.
1. Name. The name of this corporation shall be
“Immigration and Ethnic History Society.”
[Formerly Immigration History Society. Revised by Amendment III.] Sec.
2. Office. The office of the Immigration and Ethnic
History Society shall be c/o Sec.
3. Archives. The official Repository of the Society's
Archives is the ARTICLE II: PURPOSES Sec.
1. Purposes. The purposes for which the Immigration and
Ethnic History Society (hereafter sometimes called “the Society") is
organized are as follows: To engage in, assist, and contribute to the
support of exclusively charitable, educational, or literary activities and
projects or purposes, either directly or by contributions to the support of,
or to create and maintain exclusively charitable, educational, or literary
organizations, including specifically, but not in limitation of the
foregoing, to encourage, promote, stimulate and support research, publication
and the teaching of immigrant and ethnic history; provided, however, that no
part of the income or property of the Society shall be contributed to any
organization, the net earnings of which or any part thereof, inure to the
benefit of any private shareholder or individual or any substantial part of
the activities of which is carrying on propaganda or otherwise attempting to
influence legislation or which, to any extent, participates in, or intervenes
in, any political campaign on behalf of any candidate for public office. Sec.
2. Net Earnings. No part of the net earnings of the Society
shall inure to the benefit of any member, member of the Executive Board of
the Society, or any private individual (except that reasonable compensation
may be paid for services rendered to or for the Society affecting one or more
of its purposes), and no member, member of the Executive Board, officer of
the Society, or any private individual, shall be entitled to share in the
distribution of any of the assets on dissolution of the Society. No part of the activities of the Society
shall be the carrying on of propaganda or otherwise attempting to influence
legislation, or participating in, or intervening in (including the
publication or distribution of statements) any political campaign on behalf
of any candidate for public office. Sec.
3. Powers. Without in any way limiting the other
powers of the Society, the Society may take, receive, invest, reinvest and
hold real and personal property, including the principal proceeds and interest
of any money or other fund, that is given, conveyed, bequeathed, devised to
or otherwise vested in, the Society in trust or otherwise for a purpose
consistent with the purposes set forth herein. ARTICLE III: DISPOSITION OF ASSETS Should the Society
cease to do business and be dissolved, all property and funds remaining after
the payments of the debts of the Society shall be distributed to the
Organization of American Historians, but if said Organization of American
Historians is not in existence or, for any reason, unable to take, or is no
longer qualified as a corporation exempt from federal income taxes, then such
property and funds shall be distributed to a corporation of the type
heretofore in Article II mentioned and which would then qualify under
provisions of Section 501 (c) (3) of the Internal Revenue Code, as now
enacted or as may hereafter be amended. ARTICLE IV: MEMBERSHIP Sec.
1. Class of Members. Any person or organization supporting the
objectives of the Immigration and Ethnic History Society and meeting the
annual dues requirement of subscribing to both the Immigration and Ethnic
History Newsletter and the Journal
of American Ethnic History. The classes of membership shall be as
follows: (a)
ANNUAL. Annual members are those persons who,
having paid their dues and having been admitted to membership, justify such
membership through active support of the objectives of the Society. An annual member shall enjoy all rights and
privileges of membership and shall be entitled to vote and to hold office. (b) STUDENT. Student members are those persons who
document their yearly status and have paid the appropriate amount to justify
such membership. A student member
shall enjoy all rights and privileges of membership and shall be entitled to
vote and to hold office. (c) INSTITUTIONAL. Institutional members are those
organizations, whether incorporated or unincorporated, which, having paid
their dues and been admitted to membership, justify such membership through
active support of the objectives of the Society. (d) PATRON. Patrons are individuals or organizations
who have paid the appropriate amount stipulated for such membership. Patrons' names will be placed in the issues
of the Journal of American Ethnic
History. Sec.
2. Resignations. A member may resign by filing a written
resignation with the Executive Board or the President. In the event of a resignation of a member,
no part of the annual dues theretofore paid shall be refunded. ARTICLE V: DUES Sec.
1. Amount of Dues. Annual
dues shall be established and changed by a majority vote of the membership at
the annual business meeting of the Society. [Revised by Amendment VI.] Sec.
2. Payment. The Treasurer or such other individual or
organization as he/she may designate shall send notices to each member. Members whose dues are not paid within six
(6) months from the due date shall be dropped from membership. ARTICLE VI: OFFICERS [See Amendment II] Sec.
1. Officers and Term of Office. There are six (6) officers of the
Immigration and Ethnic History Society:
a President, Vice-President-President Elect, Secretary, Treasurer, and
Editors of the Newsletter and Journal of American Ethnic History. All officers will hold their positions for three
years commencing with the adjournment of the annual meeting, EXCEPT for the
two Editors. The Newsletter and Journal editors
shall serve for a term of five years. Sec.
2. Nominations. The Nominations Committee shall be
appointed by the President and shall consist of five members with two-year
staggered terms. The Nominations
Committee shall report to the Secretary prior to the annual meeting of the
Society Sec.
2.(a) Function,
Nomination Procedure. The
Nominations Committee should use the Newsletter
to solicit suggestions for officers.
The Nominations Committee will supply the names of two candidates each
for the office of Vice-President -President Elect and Executive Board member
from the Immigration and Ethnic History Society membership. The offices of Secretary, Treasurer, and
Editors of the Newsletter and Journal will be appointed by the
President with the approval of a majority vote of the Executive Board. The Committee will report its proposed
slate of candidates to the Secretary in sufficient time for a vote to be
taken by the membership before the annual meeting. Sec.
3. Election and Voting. All
individual members are eligible to vote.
The election of all officers will be made by mail ballot, administered
by the Secretary, and the results announced at the annual business meeting. Sec.
4. Removal and Vacancies. Any officer may be removed from his/her
office by the vote of two-thirds (2/3) of the entire active membership of the
Executive Board, with or without cause, and no officer shall be granted any
contractual right to office. If there
is a vacancy among the officers of the corporation by reason of death,
resignation or otherwise, such vacancy shall be filled for the unexpired term
by the Executive Board by a two-thirds (2/3) vote. Sec.
5. President. The President shall have general management
of the business of the corporation.
He/she shall preside at all meetings of the members and the Executive
Board and appoint all committees.
He/she shall be the chief executive officer of the corporation and
shall see that all orders and resolutions of the Executive Board are carried
into effect. He/she shall be a member
“ex officio" of all committees.
He/she shall countersign all checks unless the Executive Board shall
have designated some other person to do so and shall sign and execute other
documents as may be required for the business of the corporation and shall,
in general, perform all duties usually incidental to the office of the
President and such other duties as may from time to time be prescribed by the
Executive Board. Sec.
6. Vice-President-President Elect. The Vice-President shall have such powers
and shall perform such duties as may be specified in the By-laws or
prescribed by the Executive Board or by the President. In the event of absence or disability of
the President, the Vice-President shall succeed to his/her power and duties. Sec.
7. Secretary. The Secretary shall keep a record of
proceedings at members' meetings and at Executive Board meetings, be responsible
for the records of the Society and for sending correspondence, arrange for
meetings and notify persons concerned with such meetings and with committee
appointments and perform such other functions as are assigned by the
President or the Executive Board. Sec.
8. Treasurer. The Treasurer shall be responsible for the
collection and disposition of all funds due to, or collected by the
Society. He/she shall sign checks and
pay all financial obligations. He/she
shall keep a record of all receipts and disbursements and render a financial
report to the Executive Board upon request.
He/she shall submit the records for a financial audit and also submit
to the Executive Board a complete financial statement at the close of the
fiscal year. He/she shall perform all
other duties as are incidental to this office. Sec.
9. Newsletter
Editor. The Editor will be
responsible for editing and publishing the Newsletter. The Newsletter is to be published twice
annually with dates agreed upon between the Editor and the Executive Board. Sec.
10. Journal of American Ethnic History Editor. The Editor will be responsible for the
editing and publishing of the Journal
and will submit regular reports on its condition. Publication dates for the Journal shall be based upon agreements between the Society and the
publisher. The Journal Editor will negotiate agreements on behalf of the
Society. ARTICLE VII: EXECUTIVE BOARD [See
Amendment II] Sec.
1. Election and Term of Office. The Executive Board shall consist of six
(6) current officers and nine (9) additional members, three (3) of whom will
be elected in each year. Such
additional members shall be elected for three-year (3-year) terms in the same
manner as prescribed for the officers.
Service on the Executive Board shall be limited to one three-year term
and incumbents should not be renominated until
after an interval of three years. All
past Presidents of the corporation shall be considered “ex officio"
members of the Executive Board entitled to attend all meetings of the
Executive Board and entitled to vote during the three (3) years immediately
succeeding their Presidency. Sec.
2. Duties and Powers. The Executive Board shall have full and
complete charge of all operations of the Society. The Executive Board shall also have full
right to commit the Society in matters of policy or procedure and to
determine and approve expenditures from its treasury. Sec.
3. Removal and Vacancies. The Executive Board may, by
a two-thirds (2/3) vote, remove a member for a failure to discharge
properly his/her duties of office. All
vacancies in the Executive Board shall be filled by a two-thirds (2/3) vote
of the Executive Board for the unexpired term created by the vacancies. ARTICLE VIII: MEETINGS Sec.
1. Annual Meeting of Society. An annual business meeting of all members
of the Society shall be held in conjunction with the annual Organization of
American Historians convention. The
time and place of the meeting shall be determined by the Secretary in
consultation with the President and the Local Arrangements Committee. Sec.
2. Special Meetings of Members. Special meetings of members may be called
at any time by the President and shall be called at any time upon the written
request of three (3)
Executive Board members or of ten (10) members. Only such subjects as shall have been
announced in the call for a special meeting shall be considered at such
meeting, but a call may be issued for a special meeting to transact general
business and, at such meeting, any matter may be considered and acted upon. Sec.
3. Quorum and Voting of Members. Fifteen (15) members shall constitute a
quorum for conducting business at any general or special meeting of members
duly called. Except as otherwise
provided by law, a majority vote shall be sufficient to carry all motions
requiring a vote at a general or special meeting. Sec.
4. Meetings of the Executive Board. The Executive Board shall hold regular
meetings at such times and places as the Executive Board may, from time to
time, determine. Special meetings of
the Executive Board may be called any time by the President or any member of
the Board. The place of the special
meeting shall be determined by the person calling the meeting. Five (5) members of the Executive Board
shall constitute a quorum for the conduct of business. Except as otherwise provided herein, a
simple majority vote shall be sufficient to carry all motions at the
Executive Board meetings. Sec.
5. Notice of Meetings. Ten (10) days notice of the annual meeting
shall be given to the members. Notice
shall be given of all regular meetings of the Executive Board and all special
meetings of the Executive Board or of the members by the Secretary to all
members of the Executive Board or members, as the case may be, at their
respective addresses as recorded on the books of the Society at least five
(5) days prior to such meeting, and such notice shall set forth the purposes
of such meeting.
ARTICLE IX: STANDING COMMITTEES
[See Amendment II]
Sec. 1. Nominations Committee. See ARTICLE VI, Sec. 2. Sec.
2. Saloutos
Memorial Book Award Committee. The
Saloutos Award Committee will consist of three
members appointed by the President with each member serving three-year
staggered terms. Normally the Chair will be the member with seniority. [Revised
by Amendment 1] The
Committee will announce the annual award for the work copyrighted in any one
year at the annual Society meeting following that year. Sec.
3. Sec.
4. Local Arrangements Committee. The Local Arrangements Committee will
consist of at least two members appointed by the President for one-year
terms. The Secretary will serve “ex
officio." Members will plan the
annual dinner meeting of the Society and assist with other local preparations
as needed. Sec.
5. Program Committee. The
Program Committee will consist of three members serving three-year
terms. Members can be reappointed to
consecutive terms. The Committee will propose
immigration and ethnic history panels at scholarly meetings and otherwise
assist members participate on appropriate panels. [Revised by Amendment
IV.] Sec.
6. George E. Pozzetta
Dissertation Research Award Committee.
The Pozzetta Award Committee will consist of
three members appointed by the President with each member serving three-year
staggered terms. ARTICLE X: DISTINGUISHED SERVICE RECOGNITION The President shall on
occasion consult with past or present officers and others appropriate to
designate any Immigration and Ethnic History Society member for his/her
distinguished service to the Society or the field of immigration and ethnic
history. ARTICLE XI: CHANGES Sec.
1. Amendments to By-laws. These By-laws may be amended by a
two-thirds (2/3) vote of the whole Executive Board if authorized by the
members in accordance with law, or by a simple majority vote of the regular
members present at any regular or special meeting; provided that notice of
such proposed action has been given as required for notice of a special
meeting of the members or Executive Board, as the case may be. Sec.
2. Suggestions. Voting members of the Society are
encouraged to submit recommendations for the improvement of the activities of
the Immigration and Ethnic History Society to the Executive Board or the
Secretary of the Society or from the floor of the annual meeting of the
Society.
AMENDMENTS
AMENDMENT I [Adopted March 24, 1990] Saloutos Memorial Book Award
Committee. The Saloutos Award Committee will consist of three members
appointed by the President with each member serving three-year staggered
terms. The Chair will be the member who is serving for the second year. The Committee will announce the annual
award for the work copyrighted in any one year at the annual Society meeting
following that year. AMENDMENT II [Adopted March 30,
1996] Membership on the Executive
Board and Society committees shall be limited to Immigration and Ethnic
History Society members in good standing. AMENDMENT III [Adopted April 4, 1998] The name of this
corporation shall be "Immigration and Ethnic History
Society." [Formerly the
Immigration Society.] AMENDMENT IV [Adopted April 4, 1998] Article IX, section: 5: “The Program Committee will consist of six
members appointed by the President and divided into three two-persons
subcommittees. A seventh member is the
Vice-President, who will chair the committee.
Persons will serve two-year staggered terms, with terms ending in
June. The subcommittees will report to
the Vice President who will appoint its subcommittee chairs, assign
subcommittee duties, and coordinate committee activities. The committee will propose immigration and
ethnic history panels at scholarly meetings and otherwise assist members to
participate on appropriate panels.” AMENDMENT V [Adopted March 27,
2004] Article
I, section 2: “The office of the
Immigration and Ethnic History Society shall be c/o AMENDMENT VI [Adopted March 27,
2004] Article V, section
1: “Amount of Dues. Annual dues for membership categories shall
be established and changed by a majority vote of the membership at the annual
business meeting of the Society.” IMMIGRATION AND ETHNIC HISTORY
SOCIETY: POLICY STATEMENTS 1.
The Immigration and Ethnic History Society
does not ordinarily co-sponsor outside conferences. (Adopted
at the annual business meeting, 30 March 1996, Chicago, IL.) 2.
The Immigration and Ethnic History Society
does not ordinarily provide funding for outside conferences. (Adopted
at the annual business meeting, 30 March 1996, Chicago, IL.) |