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IMMIGRATION AND ETHNIC HISTORY SOCIETY
BY-LAWS Adopted: 8 April 1989 ARTICLE I: NAME, OFFICE Sec. 1. Name. The name of this corporation shall be
“Immigration and Ethnic History Society.”
[Formerly Immigration History Society. Revised by Amendment III.] Sec. 2. Office. The office of the Immigration and Ethnic
History Society shall be c/o Sec. 3. Archives. The official Repository of the Society's
Archives is the ARTICLE II: PURPOSES Sec. 1. Purposes. The purposes for which the Immigration and
Ethnic History Society (hereafter sometimes called “the Society") is
organized are as follows: To engage in, assist,
and contribute to the support of exclusively charitable, educational, or
literary activities and projects or purposes, either directly or by contributions
to the support of, or to create and maintain exclusively charitable,
educational, or literary organizations, including specifically, but not in
limitation of the foregoing, to encourage, promote, stimulate and
support research, publication and the teaching of immigrant and ethnic
history; provided, however, that no part of the income or property of the
Society shall be contributed to any organization, the net earnings of which
or any part thereof, inure to the benefit of any private shareholder or individual
or any substantial part of the activities of which is carrying on propaganda
or otherwise attempting to influence legislation or which, to any extent,
participates in, or intervenes in, any political campaign on behalf of any
candidate for public office. Sec. 2. Net Earnings. No part of the net earnings of the Society
shall inure to the benefit of any member, member of the Executive Board of
the Society, or any private individual (except that reasonable compensation
may be paid for services rendered to or for the Society affecting one or more
of its purposes), and no member, member of the Executive Board, officer of
the Society, or any private individual, shall be entitled to share in the
distribution of any of the assets on dissolution of the Society. No part of the activities of the Society
shall be the carrying on of propaganda or otherwise attempting to influence
legislation, or participating in, or intervening in (including the
publication or distribution of statements) any political campaign on behalf
of any candidate for public office. Sec. 3. Powers. Without in any way limiting the other
powers of the Society, the Society may take, receive, invest, reinvest and
hold real and personal property, including the principal proceeds and
interest of any money or other fund, that is given, conveyed, bequeathed,
devised to or otherwise vested in, the Society in trust or otherwise for a
purpose consistent with the purposes set forth herein. ARTICLE III: DISPOSITION OF ASSETS Should the Society cease
to do business and be dissolved, all property and funds remaining after the
payments of the debts of the Society shall be distributed to the Organization
of American Historians, but if said Organization of American Historians is
not in existence or, for any reason, unable to take, or is no longer
qualified as a corporation exempt from federal income taxes, then such
property and funds shall be distributed to a corporation of the type
heretofore in Article II mentioned and which would then qualify under
provisions of Section 501 (c) (3) of the Internal Revenue Code, as now
enacted or as may hereafter be amended. ARTICLE IV: MEMBERSHIP Sec. 1. Class of
Members. Any person or
organization supporting the objectives of the Immigration and Ethnic History
Society and meeting the annual dues requirement of subscribing to both the Immigration
and Ethnic History Newsletter and the Journal
of American Ethnic History. The classes of membership shall be as
follows: (a) ANNUAL. Annual members are those persons who,
having paid their dues and having been admitted to membership, justify such
membership through active support of the objectives of the Society. An annual member shall enjoy all rights and
privileges of membership and shall be entitled to vote and to hold office. (b) STUDENT. Student members are those persons who
document their yearly status and have paid the appropriate amount to justify
such membership. A student member
shall enjoy all rights and privileges of membership and shall be entitled to
vote and to hold office. (c) INSTITUTIONAL. Institutional members are those
organizations, whether incorporated or unincorporated, which, having paid
their dues and been admitted to membership, justify such membership through
active support of the objectives of the Society. (d) PATRON. Patrons are individuals or organizations
who have paid the appropriate amount stipulated for such membership. Patrons' names will be placed in the issues
of the Journal of American Ethnic
History. Sec. 2. Resignations. A member may resign by filing a written
resignation with the Executive Board or the President. In the event of a resignation of a member,
no part of the annual dues theretofore paid shall be refunded. ARTICLE V: DUES Sec. 1. Amount of
Dues. Annual dues shall be established and changed by a majority vote of
the membership at the annual business meeting of the Society. [Revised by Amendment VI.] Sec. 2. Payment. The Treasurer or such other individual or
organization as he/she may designate shall send notices to each member. Members whose dues are not paid within six
(6) months from the due date shall be dropped from membership. ARTICLE VI: OFFICERS [See Amendment II] Sec. 1. Officers and
Term of Office. There are six (6)
officers of the Immigration and Ethnic History Society: a President, Vice-President-President
Elect, Secretary, Treasurer, and Editors of the Newsletter and Journal of
American Ethnic History. All
officers will hold their positions for three years commencing with the
adjournment of the annual meeting, EXCEPT for the two Editors. The Newsletter
and Journal editors shall serve for
a term of five years. Sec. 2. Nominations. The Nominations Committee shall be
appointed by the President and shall consist of five members with two-year
staggered terms. The Nominations
Committee shall report to the Secretary prior to the annual meeting of the
Society Sec. 2.(a) Function, Nomination Procedure. The Nominations Committee should use the Newsletter to solicit suggestions for
officers. The Nominations Committee
will supply the names of two candidates each for the office of Vice-President
-President Elect and Executive Board member from the Immigration and Ethnic
History Society membership. The
offices of Secretary, Treasurer, and Editors of the Newsletter and Journal will
be appointed by the President with the approval of a majority vote of the
Executive Board. The Committee will
report its proposed slate of candidates to the Secretary in sufficient time
for a vote to be taken by the membership before the annual meeting. Sec. 3. Election and
Voting. All individual members are eligible to
vote. The election of all officers
will be made by mail ballot, administered by the Secretary, and the results
announced at the annual business meeting. Sec. 4. Removal and
Vacancies. Any officer may be
removed from his/her office by the vote of two-thirds (2/3) of the entire
active membership of the Executive Board, with or without cause, and no officer
shall be granted any contractual right to office. If there is a vacancy among the officers of
the corporation by reason of death, resignation or otherwise, such vacancy
shall be filled for the unexpired term by the Executive Board by a two-thirds
(2/3) vote. Sec. 5. President. The President shall have general management
of the business of the corporation.
He/she shall preside at all meetings of the members and the Executive
Board and appoint all committees.
He/she shall be the chief executive officer of the corporation and
shall see that all orders and resolutions of the Executive Board are carried
into effect. He/she shall be a member
“ex officio" of all committees.
He/she shall countersign all checks unless the Executive Board shall
have designated some other person to do so and shall sign and execute other
documents as may be required for the business of the corporation and shall,
in general, perform all duties usually incidental to the office of the
President and such other duties as may from time to time be prescribed by the
Executive Board. Sec. 6. Vice-President-President
Elect. The Vice-President shall
have such powers and shall perform such duties as may be specified in the
By-laws or prescribed by the Executive Board or by the President. In the event of absence or disability of
the President, the Vice-President shall succeed to his/her power and duties. Sec. 7. Secretary. The Secretary shall keep a record of
proceedings at members' meetings and at Executive Board meetings, be responsible
for the records of the Society and for sending correspondence, arrange for
meetings and notify persons concerned with such meetings and with committee
appointments and perform such other functions as are assigned by the
President or the Executive Board. Sec. 8. Treasurer. The Treasurer shall be responsible for the
collection and disposition of all funds due to, or collected by the
Society. He/she shall sign checks and
pay all financial obligations. He/she
shall keep a record of all receipts and disbursements and render a financial
report to the Executive Board upon request.
He/she shall submit the records for a financial audit and also submit
to the Executive Board a complete financial statement at the close of the
fiscal year. He/she shall perform all
other duties as are incidental to this office. Sec. 9. Newsletter Editor. The Editor will be responsible for editing
and publishing the Newsletter. The Newsletter
is to be published twice annually with dates agreed upon between the
Editor and the Executive Board. Sec. 10. Journal of American Ethnic History Editor. The Editor will be responsible for the
editing and publishing of the Journal
and will submit regular reports on its condition. Publication dates for the Journal shall be based upon agreements between the Society and the
publisher. The Journal Editor will negotiate agreements on behalf of the
Society. ARTICLE VII: EXECUTIVE BOARD [See Amendment II] Sec. 1. Election and
Term of Office. The Executive
Board shall consist of six (6) current officers and nine (9) additional
members, three (3) of whom will be elected in each year. Such additional members shall be elected
for three-year (3-year) terms in the same manner as prescribed for the officers. Service on the Executive Board shall be
limited to one three-year term and incumbents should not be renominated until after an interval of one year. All past Presidents of the corporation
shall be considered “ex officio" members of the Executive Board entitled
to attend all meetings of the Executive Board and entitled to vote during the
three (3) years immediately succeeding their Presidency. Sec. 2. Duties and
Powers. The Executive Board shall
have full and complete charge of all operations of the Society. The Executive Board shall also have full
right to commit the Society in matters of policy or procedure and to
determine and approve expenditures from its treasury. Sec. 3. Removal and
Vacancies. The Executive Board
may, by a two-thirds (2/3) vote, remove a member for
a failure to discharge properly his/her duties of office. All vacancies in the Executive Board shall
be filled by a two-thirds (2/3) vote of the Executive Board for the unexpired
term created by the vacancies. ARTICLE VIII: MEETINGS Sec. 1. Annual
Meeting of Society. An annual
business meeting of all members of the Society shall be held in conjunction
with the annual Organization of American Historians convention. The time and place of the meeting shall be
determined by the Secretary in consultation with the President and the Local
Arrangements Committee. Sec. 2. Special
Meetings of Members. Special
meetings of members may be called at any time by the President and shall be
called at any time upon the written request of three (3) Executive Board members or of
ten (10) members. Only such subjects
as shall have been announced in the call for a special meeting shall be
considered at such meeting, but a call may be issued for a special meeting to
transact general business and, at such meeting, any matter may be considered
and acted upon. Sec. 3. Quorum and
Voting of Members. Fifteen (15)
members shall constitute a quorum for conducting business at any general or
special meeting of members duly called.
Except as otherwise provided by law, a majority vote shall be
sufficient to carry all motions requiring a vote at a general or special
meeting. Sec. 4. Meetings of
the Executive Board. The Executive
Board shall hold regular meetings at such times and places as the Executive
Board may, from time to time, determine.
Special meetings of the Executive Board may be called any time by the
President or any member of the Board.
The place of the special meeting shall be determined by the person
calling the meeting. Five (5) members
of the Executive Board shall constitute a quorum for the conduct of
business. Except as otherwise provided
herein, a simple majority vote shall be sufficient to carry all motions at
the Executive Board meetings. Sec. 5. Notice of
Meetings. Ten (10) days notice of
the annual meeting shall be given to the members. Notice shall be given of all regular
meetings of the Executive Board and all special meetings of the Executive
Board or of the members by the Secretary to all members of the Executive
Board or members, as the case may be, at their respective addresses as
recorded on the books of the Society at least five (5) days prior to such
meeting, and such notice shall set forth the purposes of such meeting.
ARTICLE IX: STANDING COMMITTEES
[See Amendment II]
Sec.
1. Nominations Committee. See ARTICLE VI, Sec. 2. Sec. 2. Saloutos Memorial Book Award Committee. The Saloutos
Award Committee will consist of three members appointed by the President with
each member serving three-year staggered terms. Normally
the Chair will be the member with seniority. [Revised by Amendment 1] The Committee will announce the annual award for the work
copyrighted in any one year at the annual Society meeting following that
year. Sec. 3. Sec. 4. Local
Arrangements Committee. The Local
Arrangements Committee will consist of at least two members appointed by the
President for one-year terms. The
Secretary will serve
“ex officio."
Members will plan the annual dinner meeting of the Society and assist
with other local preparations as needed. Sec. 5. Program
Committee. The Program Committee will consist of three members serving
three-year terms. Members can be
reappointed to consecutive terms. The
Committee will propose immigration and ethnic history panels at scholarly
meetings and otherwise assist members participate on appropriate panels. [Revised by Amendment
IV.] Sec. 6. George E. Pozzetta Dissertation Research Award Committee. The Pozzetta
Award Committee will consist of three members appointed by the President with
each member serving three-year staggered terms. ARTICLE X: DISTINGUISHED SERVICE RECOGNITION The President shall on
occasion consult with past or present officers and others appropriate to
designate any Immigration and Ethnic History Society member for his/her
distinguished service to the Society or the field of immigration and ethnic
history. ARTICLE XI: CHANGES Sec. 1. Amendments
to By-laws. These By-laws may be
amended by a two-thirds (2/3) vote of the whole Executive Board if authorized
by the members in accordance with law, or by a simple majority vote of the
regular members present at any regular or special meeting; provided that
notice of such proposed action has been given as required for notice of a
special meeting of the members or Executive Board, as the case may be. Sec. 2. Suggestions. Voting members of the Society are
encouraged to submit recommendations for the improvement of the activities of
the Immigration and Ethnic History Society to the Executive Board or the
Secretary of the Society or from the floor of the annual meeting of the
Society.
AMENDMENTS
AMENDMENT I [Adopted March 24,
1990] Saloutos Memorial Book Award Committee. The Saloutos Award Committee will consist of three members
appointed by the President with each member serving three-year staggered
terms. The Chair will be the member who is serving for the second year. The Committee will announce the annual
award for the work copyrighted in any one year at the annual Society meeting
following that year. AMENDMENT II [Adopted March 30,
1996] Membership on the
Executive Board and Society committees shall be limited to Immigration and
Ethnic History Society members in good standing. AMENDMENT III [Adopted April 4, 1998] The name of this
corporation shall be "Immigration and Ethnic History
Society." [Formerly the Immigration
Society.] AMENDMENT IV [Adopted April 4, 1998] Article IX, section:
5: “The Program Committee will
consist of six members appointed by the President and divided into three two-persons subcommittees.
A seventh member is the Vice-President, who will chair the
committee. Persons will serve two-year
staggered terms, with terms ending in June.
The subcommittees will report to the Vice President who will appoint
its subcommittee chairs, assign subcommittee duties, and coordinate committee
activities. The committee will propose
immigration and ethnic history panels at scholarly meetings and otherwise
assist members to participate on appropriate panels.” AMENDMENT V [Adopted March 27,
2004] Article I, section 2:
“The office of the Immigration and Ethnic History Society shall be c/o
AMENDMENT VI [Adopted March 27,
2004] Article V, section
1: “Amount of Dues. Annual dues for membership categories shall
be established and changed by a majority vote of the membership at the annual
business meeting of the Society.” AMENDMENT VII [Adopted March 28, 2009] Article VII, section 1“Election and Term of
Office. . . . Service on the Executive Board shall be limited to one
three-year term and incumbents should not be renominated
until after an interval of one year.” IMMIGRATION AND ETHNIC HISTORY SOCIETY:
POLICY STATEMENTS
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